100% Climate Neutrality Conference 2019 Privacy Policy

Syddansk Universitet

This Privacy Policy explains how Syddansk Universitet (the "Data Controller") ("we" or "us") processes your personal data.


1. Data controller

The legal entity responsible for processing your personal information is:

Syddansk Universitet

Corp ID: 29283958

Campusvej 55

5230 Odense



2. Data protection officer

The Syddansk Universitet is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.). The rules for Data Protection at SDU apply. Please have a look here.


Statutory data protection officer


We have appointed a data protection officer for our university.

Simon Kamber

University of Southern Denmark
Campusvej 55
DK-5230 Odense M



3. Description of the processing


  1. Provision of our services: Personal data entered by the Data Controller in connection with the mailing of invitations and personal data entered by the conference participant in connection with his or her online registration on the registration website will be used for purposes related to the holding of the event, including the handling of your registration, collection of payment, the right to charge a no-show fee, etc.
  2. Marketing: Personal data are used for marketing purposes, including but not limited to the purpose of targeting our communications with you on the basis of your specific interests and focus areas and the purpose of sending you relevant marketing content in the form of newsletters and other material.
  3. Optimisation of user experience on website: Personal data are collected when you visit our website. We will use your data to optimise both your user experience on the registration website and the services we offer. For more information, see our cookie-policy.
  4. Statistics: Personal data are used for the production of statistics on the use of our registration website.

Categories of personal data

The categories of personal data depend on the use of Conference Manager™, including the registration website.

The different categories of your personal data we process are set out below:

  1. General personal data:
    • First name, Last name, Email, Name of high school, Mobile phone, Country, Affiliation, Special dietary requirements, Need of a shuttle bus from Sønderborg Airport to your hotel on September 30th., Do you wish to receive information about the Climate Neutrality Conference or similar events in the future?, Need of a shuttle bus from Alsion to Sønderborg Airport on October 2nd at 15:30., Need of a shuttle bus from Sønderborg (Alsion) to Flensburg (Campusbad) on October 2nd at 15:15., Need of a shuttle bus from Flensburg (Campusbad) to Sønderborg (Alsion) on October 2nd at 7:30., Number of students, Title, Organization
  2. Particularly sensitive data:
    • None


We collect data from the following sources:

  • Directly from you
  • Online sources, such as social media that are publicly available if you choose to add the link to your profile.

Basis of processing

We process your personal data on the following legal basis:

  • Article 6(1)(a) (consent)
  • Article 6(1)(b) (necessary for the performance of a contract to which you are party)


We may share your personal data with:

  • Speakers and conference venues
  • Suppliers - including IT vendors, support providers, goods suppliers and financial institutions - with whom we cooperate with to assist our business as well as Conference Manager A/S (the "Data Processor").
  • Consolidated companies
  • Public authorities


We will store personal data for up to {data Retain Period} as from the end of the event on 2 Oct 2019.


4. Consequences of the processing

Any general person data you enter may be made publicly available through an online list of participants, and - in case of physical events - name signs may be prepared and/or a physical list of participants may be handed out.

Particularly sensitive data will not be made available online.


5. General information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

The content of our site www.climateneutral.eu was designed with care, nevertheless we cannot guarantee or take responsibility for correct, complete and timeliness of the provided information. We regularly update our own information but are not in charge of any third party links and listed information.



The design of our webpages as well as graphics, images and texts are protected. Specific images were bought at Colourbox and they are as well protected and it is therefore not allowed to copy them for publications. Images of presenters and from previous conferences are not for use by third parties.


Third party links

This data management description is not valid for any external links that we provide. We have no influence on the management of other websuppliers. For external links you should therefore check the respective privacy policy of any Website you visit.


Plugins and tools



Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

YouTube allows the free use and share of videos and we use it to distribute videos that we produced for the general public.

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.

If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 GDPR.

Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy



On this website, the controller has integrated components of the enterprise Facebook. Facebook is a social network. A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the user is automatically prompted to download the corresponding Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If you are logged in at the same time on Facebook, Facebook detects with every call-up to our website by you —and for the entire duration of your stay on our Internet site—which specific sub-site of our Internet page was visited by you. This information is collected through the Facebook component and associated with the respective Facebook account of the user. If you click on one of the Facebook buttons integrated into our website, e.g. the “Like” button, or if you submit a comment, then Facebook matches this information with the personal Facebook user account of you and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website by you, whenever you are logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether you click on the Facebook component or not. If such a transmission of information to Facebook is not desirable, then you should prevent this by logging off from your Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained what setting options Facebook offers to protect your privacy.  Additionally, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.


6. Mandatory information

The information: First name, Last name, Email, Name of high school, Mobile phone, Country, Affiliation, Need of a shuttle bus from Sønderborg Airport to your hotel on September 30th., Do you wish to receive information about the Climate Neutrality Conference or similar events in the future?, Need of a shuttle bus from Alsion to Sønderborg Airport on October 2nd at 15:30., Need of a shuttle bus from Sønderborg (Alsion) to Flensburg (Campusbad) on October 2nd at 15:15., Need of a shuttle bus from Flensburg (Campusbad) to Sønderborg (Alsion) on October 2nd at 7:30., Number of students, Title, Organization is mandatory. During registration, other information may also prove to be mandatory based on other choices. If you fail to provide this information, it will not be possible to register for the event.


7. Your rights

You have the following rights:

  • You are entitled to request access to, rectification or erasure of your personal data.
  • You also have the right to object to the processing of your personal data and to have the processing of your personal data restricted.
  • In particular, you have an unconditional right to object to processing of your personal data for direct marketing purposes
  • If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. The withdrawal of your consent will not affect the lawfulness of processing of data before your withdrawal.
  • You have the right to receive the personal data you have provided in a structured, commonly used, machine-readable format (data portability).
  • You are always entitled to lodge a complaint with a data protection supervisory authority, such as the Danish Data Protection Agency.
  • You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection.

You may exercise your rights by: Contacting the Data Controller set forth in clause 1.

These rights may be subject to conditions or restrictions. Accordingly, you may not have the right to data portability in a given case - it depends on the specific circumstances of the processing activities.


Latest update: 11 June 2019 23:59